Friday 23 October 2020: New Club Event Guidelines and Resources
Following recent announcements from the Queensland Government including updates to the Approved Industry Plans and rapidly changing Health Directives, we have now completed an overhaul of the documents and resources for Clubs.
We're excited to share the new SQ Club Event Guidelines and associated resources which will assist our Clubs and Regions in resuming, or making adjustments to existing COVID-Safe events.
Please remember that it is expected these current restrictions will be in place for some time, therefore, if your Club is organising any events this year (i.e. activities including but not limited to, training, combined training, club nights, presentation days, time trials, dual meets, championships, development, transition and preparation meets), it is important you read and follow our SQ Club Event Guidelines carefully.
Below are all current documents and resources to assist clubs and regions in understanding and implementing all required measures to organise COVID-Safe events.
Remember SQ are here to help, so please send us an email if you have any COVID questions!
Key Documents & Resources
- Current Key Documents
- COVID Resources
SQ COVID FAQ (coming soon)
Example: Completed Industry Plan Checklist (coming soon)
Example: Event Site Maps (coming soon)
Template: Information for Attendees (coming soon)
Template: Manual Check-in (coming soon)
Help File: How To Self-Marshal (coming soon)
Help File: Eventbrite Online Ticketing (coming soon)
Example: Club Manager Role Description (coming soon)
Announcer Notes for COVID-Safe Events (coming soon)
- 9 October 2020: UPDATED Complying with stage 4 restrictions
- There are no changes to density or capacity requirements.
- Physical distancing must be maintained out of the pool.
- Your venue capacity is still your limiting factor, and
- You must have a means of monitoring your attendance within that capacity (e.g. ticketing, pre-registration list).
- It is a requirement for clubs hosting events to complete the Industry Plan Checklist.
- It is a requirement for clubs hosting events to complete a Statement of Compliance (pg. 21 of Industry Plan).
- SQ requires clubs to supply us with a copy of their Statement of Compliance.
- 6 October 2020: Complying with the restrictions for Stage 4
- 25 September 2020: Queensland Health’s announcement
- 31 July 2020: New requirements for clubs
- 22 July 2020: Swim Meets are Back
- Have you read and understood the SQ COVID-19 Club Activity/Meet Guidelines?
- Have you confirmed with your venue/facility if there are any considerations required outside of and/or on top of compliance with the Swimming Pool & Aquatic Centre Industry COVID Safe Plan?
- Have you looked into the venue/facility capacity and considered the ability to comply with capacity limits, group management, contact tracing, event flow, physical distancing, cleaning & hygiene requirements for the event you are looking to run?
- Have you worked through the Checklist (p. 8-15) of the Swimming Pool & Aquatic Centre Industry COVID Safe Plan, in conjunction with your venue where relevant?
- Have you completed the Industry Plan Checklist, signed and saved a copy, including your event map, Statement of Compliance and other event-relevant information, with the ability to produce it if/when asked by a compliance/enforcement officer?
- Meet Information for Attendees
- COVID-19 Terms and Conditions
- 3 July 2020: Stage 3 Update
- Contact – full contact is permitted on the ‘field of play’ in line with pre-COVID contact activities. At all other times, participants, coaches, supervisors, officials, trainers, and spectators are to observe physical distancing requirements and undertake sound hygiene practices as detailed in the Plan.
- Facility capacity – the total number of people to attend an activity, training and competition at indoor venues is to be based on occupant density of one person per two square metres for venues of 200 square metres or less (up to a total of 50 people) and one person per four square metres for venues of 200 square metres or more. For outdoor venues, physical distancing off the field of play is required. Risks will be managed through mandatory record keeping, through group segmentation and buffer zones as appropriate. Individual organisations and facility managers will be responsible for implementing these requirements in line with their relevant approved Industry COVID Safe Plan.
- Facility usage – all elements of community sport, recreation and fitness facilities are accessible in line with relevant health guidelines and directives. This means facilities such as canteens, change rooms, bathrooms, storage rooms, bars will reopen and operating hours can also be amended. Industry Plans will detail how organisations will manage the use of ancillary facilities in relation to cleaning/sanitisation and flow of people within venues. All facility components will be operated in accordance with the relevant approved Industry COVID Safe Plan.
- Events – such as championships, markets, carnivals and gala days can recommence. Organisations must ensure the relevant approvals are in place based on the number of people attending as seen in the Roadmap.
- Stadia – strict social distancing measures and hygiene practices will remain central to COVID Safe Plans for stadia, in line with Public Health Directives. Crowd capacity will be up to 25,000 spectators or 50% of capacity (whichever is the lesser). Group segmentation and buffering measures will be used to reduce co-mingling. Public messaging will ensure that patrons are aware of all requirements during sporting events and concerts. COVID Safe Plans for stadia will address transport management for patrons travelling to and from venues, including alternatives to public transport.
- Compliance with industry and stadia COVID Safe Plans – all activity is to be conducted in accordance with relevant Industry and Stadia COVID Safe Plans and Public Health Directives. This includes organisations detailing how all persons at the activity/facility will be tracked, and traced, including spectators.
- Indoor pools and areas 200 square metres or less: capacity limited to a maximum of 1 person per 2 square metres (up to 50 persons at a time)
- Indoor pools and areas more than 200 square metres: capacity limited to a maximum of 1 person per 4 square metres
- Outdoor pools and areas: capacity to be based on physical distancing requirements (1.5m)
- Physical distancing while in the water is not required The above capacity requirements includes children accompanying parents as spectators.
- Increased emphasis on ensuring record keeping of who is where and when in a venue to allow for targeted Contract tracing and lessen numbers impacted in the case of a COVID case
- Group separation to be considered as a risk management strategy to limit comingling.
- Use of communal showers and change rooms is permitted, however cleaning measures are to be consistent with Work Health and Safety during COVID-19: Guide to Keeping your workplace safe, clean and healthy.
- In Venue Competitions of Aquatic Sports e.g. Swimming and Water Polo, can resume with following restrictions:
- Capacity and numbers as outlined in capacity and numbers above.
- Physical distancing is to be maintained out of the pool. However physical distancing is not a requirement for participants whilst in the water.
- All attendees, staff and any contractors contact details must be recorded at the outset of every competition and be retained for at least 56 days.
- All elements of Stage 2 Checklist still in place with changes to numbers as outlined above.
- 18 June 2020: 2020 Competition Plan & Information Session
- Clubs within each Region window of opportunity to host Transition and Preparation Meets during the period of 15-30 August, 2020
- SQ Speedo SC Preparation Meet 29-30 August, 2020
- Regional SC Championships window of opportunity between 29 August and 13 September
- SQ McDonald’s Queensland SC Championships 25-27 September, 2020
- LC Prep Meet #1, 10-11 October, 2020
- McDonald’s Queensland Open Water Championships, 17 October, 2020
- Medal Shots LC Prep Meet #2, 14-15 November, 2020
- McDonald’s Queensland Championships, 12-18 December, 2020
- 11 June 2020: All information regarding the approved Swimming Pool & Aquatic Centre Industry Plan can be found here.
- Opt into the “Swimming Pool & Aquatic Centre Industry COVIDSafe Plan”
- Review and tick off the “COVIDSafe Industry Checklist”
- Implement all relevant measures and keep the completed plan available on site
- Sign and display the “Statement of Compliance”
- Venue with multiple pools/spaces - if a site has more than one pool and/or dedicated space, each pool/space should be defined by the operator and capacity limits and control measures to ensure compliance/risk mitigation for each area. Buffer zones should be in place between dedicated spaces and/or groups of 20.
- Hygiene, cleaning and social distancing requirements are outlined clearly in the checklist within the plan.
- Contact information must be kept for customers (this includes children swimming and parents who are bringing their children for their lessons), workers and any contractors for a period of at least 56 days.
- If the pool is indoor the total capacity of the venue for adult patrons including any spectators* or other groups within the venue needs to managed within the 1:4 metre squared. For the pool at this venue at any given time, adult patrons are restricted to 1:10 metre squared. The total in the pool and venue must not exceed the venue capacity. *if a child of any age is a spectator, they are to be included
- The plan distinguishes between 17 years and under (school age or younger patrons) and 18 years and over (adult patrons) and different restrictions apply to these two groups:
- Patrons of school age or younger which use swimming pools and accompanying facilities for training, education and general use purposes may do so:
- without a limit on the number of swimmers per lane or per pool.
- in a class with a teacher delivering instruction based on swimming ability. Swimming lessons require children being in a potentially dangerous environment (water), therefore requires a necessary ‘hands-on’ component of teaching by qualified swim teachers. As such, parameters around social distancing will not always be practical for in-water swimming lessons.
- with a buffer zone enforced between areas with children and adults to avoid contact or mingling between groups whilst swimming.
- with segregation between groups where squads have a mixture of school age and adult patrons. These squads will need to be separated so that swimmers who are 18 years or older are not swimming in the same squad as school age and younger children.
- Adult patrons have the following restrictions:
- Indoor and outdoor pools have a capacity limited to a maximum of 1 person per 10 square metres of water surface area.
- Booking/Allocation systems will be in place to record details of patrons. This means their contact details as well as which space/area/lane they are using for contact tracing purposes.
- All indoor areas have a capacity limited to a maximum of 1 person per 4 square metres of indoor space.
- Outdoor open area space is limited to groups of 20 people for outdoor sporting-based activities, with no more than one person per 4 square metres and social distancing enforced.
- Group management with all groups limited to 20 people, as well as venue capacity limits and social distancing observed between groups.
- Buffer zones enforced between areas with children and adults to avoid contact or mingling between groups whilst swimming.
- Capacity limits refer to patron numbers in each pool or space. Appropriate staffing will be in place to ensure the safety of patrons is in line with Royal Lifesaving Australia Guidelines for Safe Pool Operations
- Patrons of school age or younger which use swimming pools and accompanying facilities for training, education and general use purposes may do so:
- Pool size is 25 m with 8 x 1.5m wide lanes. This pool is outdoor.
- Lanes 1-4 school age or younger swimming with no restriction on number per lane or group size
- Lane 5 is a buffer zone
- Lanes 6-8 adult patrons swimming, restricted to 11 patrons (3 x 1.5m x 25m = 112.5 metres squared)
- Pool size is 50m with 10 x 1.5m wide lanes and no bulkhead in place
- Lanes 1-4 school age or younger swimming with no restriction on number per lane or group size
- Lane 5 is a buffer zone
- Lanes 6-10 adult patrons swimming, restricted to a max of 37 patrons. This means, these 37 must be split into 2 groups for contact tracing purposes and practice social distancing when static (i.e. different ends of the pool, lining up on the lane rope etc.).
- Pool size 50m with 10 x 1.5m wide lanes with a bulkhead to split into 2 x 25m pools
- End 1
- Lanes 1-10 school age or younger swimming with no restriction on number per lane or group size
- End 2
- Lanes 1-3 learn to swim lessons for children
- Lane 4 is a buffer zone
- Lanes 5-10 adult patrons swimming, restricted to a max of 22 adults. This means, these 22 must be split into 2 groups for contact tracing purposes and practice social distancing when static (i.e. stopping and starting at different times, stopping/coaching from different ends of the pool, lining up on the lane rope etc.)
- End 1
Update Friday, 9 October 2020: Complying with Stage 4 Restrictions
On Friday, 2 October, new legislation came into effect (Restrictions on Businesses, Activities and Undertakings Direction (No. 7)) as part of the Queensland Government's Stage 4 Restrictions.
In our last update (Tuesday, 6 October), we confirmed that we were waiting for the Queensland Government to release the updated Swimming Pool and Aquatic Centre Industry Plan to determine how this new legislation and Stage 4 will impact our Clubs.
We can confirm that the Swimming Pool and Aquatic Centre Industry Plan has now been revised and remains the primary document for all club activities.
Key Take Home Points
There is one change related to the requirement to notify Queensland Health. For outdoor events only, if your event has 1000 or more people, you must notify your local public health unit a minimum of 10 business days prior to the event taking place (previously a notification had to occur for outdoor events with 500 or more). For indoor events, if your event has 500 or more people you must notify your local public health unit a minimum of 10 business days prior to the event taking place.
For inter-club events, group segmentation must be considered (i.e. separate areas should be allocated to each club/group with 1.5m buffer zones between clubs/groups). Overall capacity is determined by adding up the capacity of each club/group area.
Please keep in mind:
Please be reminded that:
This is to help maintain the integrity of our sport and protection of members by clubs and regions confirming the appropriate COVID-Safe measures have been considered and applied.
Queensland’s new Roadmap to Easing COVID-19 restrictions outlines the staged approach to giving Queenslanders more freedom to travel, participate in more activities and hold more gatherings. Moving to Stage 4 further eases some of the restrictions currently impacting the sport, recreation and fitness industry.
Industry COVID Safe Plans still play an integral role in the continuation of sport, recreation and fitness activities. When an Industry COVID Safe Plan exists, organisations must comply in order for standard activity to be conducted. For our sport, this is the Swimming Pool & Aquatic Centre Industry Plan.
The Industry Plans and the Return to Play Guide are currently being updated by the Qld Government to the reflect the announcement of Stage 4. Once published, SQ will revise the Club Activity Guidelines and communicate relevant information for our Clubs.
For more information on how the easing of restrictions will impact your organisation please review the Restrictions on Businesses, Activities and Undertakings Direction (No. 7) which guides the return to play.
If you have any questions regarding this information and update, please don't hesitate to contact email@example.com.
Queensland Health’s announcement on Friday 25 September, outlined a number of changes, including increasing the number of attendees and outdoor stadium capacity and change to square metre rules.
The increase in the number of attendees relates to events that operate under a COVID Safe Checklist; our sport operates under an Industry Plan, therefore this change doesn’t apply.
The increase in stadium capacity to 75% relates to designated stadiums only (like the Gabba, not club pools/venues), therefore this change doesn’t apply.
The change to square metre rules relates to businesses like outdoor dining, theme parks, and zoos, therefore this change doesn’t apply.
All guidelines clubs have been working under using the Swimming Pool and Aquatic Centre Industry COVID-safe Plan remain in place and Queensland Health have advised that this announcement will not change the Industry Plan at this stage.
Venue capacity is calculated using the requirements in the Industry Plan and determines the limiting number of attendees at your event.
This also does not change the requirement for organisers of events larger than 500 people and operating in compliance with an Approved Industry Plan to notify the Public Health Unit of the event a minimum of 10 business days before the event by emailing COVID-19.Industryplans@health.qld.gov.au
For more information and support in developing Club COVID plans under the Industry Plan please email firstname.lastname@example.org
COVID-19 Advice to Clubs: As at 31 July, 2020
New requirements for clubs when hosting any activities
Our previous update on July 22nd provided information and links specifically related to COVID-Safe meets. Earlier this week, there have been further amendments to the approved Stage 3 Swimming Pool & Aquatic Centre Industry COVID Safe Plan, as confirmed by Queensland Government.
As a result, we have now compiled an updated comprehensive Swimming Queensland (SQ) Club Activity Guidelines, including additional resources, with information to assist our Clubs and Regions with all club activities.
As we expect current guidelines and restrictions to be in place for some time, it’s important that if your Club is hosting any events this year (i.e. activities including but not limited to, training, combined training, club nights, presentation days, time trials, dual meets, championships, development, transition and preparation meets), it is important you read the information in this document carefully.
Given a requirement for clubs hosting events is to complete the Industry Plan Checklist and Statement of Compliance, SQ requires clubs to supply us with a copy of their Statement of Compliance. This is to help maintain the integrity of our sport and protection of members by clubs and regions confirming the appropriate COVID-Safe measures have been considered and applied.
This process, along with all other requirements are explained in full in the SQ Club Activity Guidelines to ensure our Clubs and Regions have all the required information to plan and operate all events in a COVID-Safe environment. It should be read in conjunction with the SQ Club Activity FAQ document.
In order to keep up to date with the current versions of COVID information, documents, resources, guidelines and FAQs, please continually refer to this page, rather than downloading the documents or using their direct link. If a hard copy is preferred, please ensure you regularly visit this page to check your hard copy is the current version.
If you have any questions regarding this information and update, please email email@example.com.
COVID-19 Advice to Clubs: As at 22 July 2020
We made it - swim meets are back!
All club events, i.e. activities including but not limited to, training, combined training, club nights, time trials, dual meets, championships, are permissible when complying with the approved Swimming Pool & Aquatic Centre Industry COVID Safe Plan Stage 3. It is the responsibility of the event organiser to be primarily responsible for staging a COVID-safe event with the key principles and public health strategies implemented and monitored. All attendees have a level of responsibility for their own welfare, as well as that of others around them by following the instructions and restrictions in place when attending events. This includes providing contact details, assuring they are well and practicing good hygiene.
As such, there are going to be differences in how events have been conducted in the past and it is important to read and understand all information provided to ensure the safety of all members and continual resumption of our sport.
Want to host an event? To ensure compliance, ask these questions:
Want to attend an event?
In order to comply with Queensland Government regulations for the running of COVID Safe events, all attendees, including coaches, managers, officials, volunteers, spectators and swimmers, must read, understand and agree to comply with the documents below, prior to nominating and/or attending an event.
If you have any questions related to this update, please email Jade Edmistone.
COVID-19 Advice to Clubs: As at 3 July 2020
With Queensland Premier announcing a move to Stage 3 effective 12 noon, July 3, there are now further easing of restrictions in place.
The COVID Safe Industry Plans completed to date continue to apply with revisions to reflect changes guided by the following Principles:
These principles are applied within the Swimming Pool & Aquatic Centre Industry COVID Safe Stage 3 Plan, including the key points below.
Capacity and Numbers
Venue with Multiple Pools/Spaces
Facility Communal Areas
In Venue Competitions
The complete approved Swimming Pool & Aquatic Centre Industry COVID Safe Stage 3 Plan can be found here.
With the above guidelines now confirmed, planning for the upcoming 2020 Speedo Short Course Preparation & McDonald’s Queensland Short Course Championships (refer to event page), will be finalised and communicated over the coming weeks.
If your Club is considering to resume Club Nights or other events and would like guidance, or if you have any questions related to this update, please email Jade Edmistone.
COVID-19 Advice to Clubs: As at 18 June 2020
With Queensland Government set to move to Stage 3 from July 11 and likelihood of the approved Swimming Pool & Aquatic Centre Industry Plan to include eased restrictions that allow for modified club nights and competitions, Swimming Queensland feel it is now appropriate to provide an update to the 2020 competition calendar.
Below is an outline of the proposed event dates for SQ and windows of opportunity for Region and Club level competitions. Please note, all dates are subject to government restrictions and based on the assumption there is a continuation in the easing of restrictions that will allow for this to proceed. It is important for each Club and Region to make decisions based on their individual circumstances.
Proposed Swimming Queensland Short Course Season
This is a suggested date range to get continuity across the State and only applicable where a Region would usually hold such an event.
Swimming Queensland Long Course Season (as per original dates published)
Please note, this event will not be held at Lake Kawana. Location will be determined closer to the date. It will include 2.5km for 12 years & over and 5km for 13 years & over only.
It is important to reiterate that the above proposed dates are subject to restrictions being favourable to allow them to proceed. Further, for Clubs and Regions the dates above form guidelines and it will be up to each Club and Region to decide, based on their individual circumstances, what dates will be determined for any meets that go ahead.
Swimming Queensland Coach Development Director, Drew McGregor, hosted an information session to help members understand the planned changes on Wednesday, 24 June at 11:00AM. This session focused on the amended short course meet dates and development activities and was open to all coaches, athletes, parent and committee members.
Watch the recorded Information Session here.
View the slides from the Information Session here.
If you have any questions related to this update and information session, please email Jade Edmistone.
GREAT NEWS!!! – QUEENSLAND GOVERNMENT ENDORSED RE-OPENING PLAN
The newly formed QAIA, Queensland Aquatic Industry Alliance (which includes Swimming Queensland and ASCTA) has successfully completed discussions with the Queensland Government to create an Industry COVID Safe Work Plan.
The Queensland Government website has been updated with all relevant documents.
What does this mean for you?
If you’re operating a venue:
Under this Industry COVID Safe Work Plan, Swimming Pool & Aquatic Centres may open with significantly improved operating arrangements provided they:
Please note, opt in is not mandatory. If venues do not opt in, they may still open, but with significantly more restrictions, as per Queensland Health Directive.
Some venues may choose to remain closed at this time.
If you’re a coach / club accessing a venue:
If your venue has opted into the “Swimming Pool & Aquatic Centre Industry COVIDSafe Plan” then the eased restrictions are in effect.
If your venue has not opted in, they may choose to remain closed, or open under significantly more restrictions, as per Queensland Health Directive.
The education department has confirmed (on 23 June, 2020) that school facilities for community use can resume beginning Term 3, which aligns with Stage 3 commencing on 10 July.
Some key points from the “Swimming Pool & Aquatic Centre Industry COVIDSafe Plan”:
This plan was written to enable maximum flexibility for swimming programs and operators given the diversity of venue configurations and patrons. For clubs, this plan targets a resumption of training activities and not club nights or competitions.
If all patrons are school age or younger there is no limit on number per pool or lane. However, if the pool is indoors, the total capacity of the facility/venue based on 1:4 metre squared must be adhered to for any and all adult patrons (18 years & over) including those in the pool, spectators or other groups on site at any given time. If a child is on site as a spectator, they are included in the capacity limit count. Staff required for the safe running of activities (i.e. lifeguards, teachers etc.) are not included in this number.
If all patrons are adults, the venue will calculate the capacity per pool (1:10). For example, a 25m pool with 6 lanes, 1.5m wide = 225m2. This means the capacity is 22 adult patrons. In addition, the maximum group size is 20. This means, if your pool capacity is more than 20 adult patrons, they must be split into different groups for contact tracing purposes and practice social distancing when static (i.e. different ends of the pool or lining up on the lane rope) with a buffer zone enforced between groups.
If there is a mix of school age or younger and adult patrons in the same pool, a buffer zone of 1.5m (e.g. spare lane) must be enforced between groups. The venue will determine the capacity according to the space allocated for adult patrons. In addition, the max group size for adults is 20. This means, if your pool size caters for more than 20 adult patrons, they must be split into different groups for contact tracing purposes and practice social distancing when static (i.e. different ends of the pool, lining up on the lane rope etc.).
Pool configuration practical examples:
The Queensland Aquatic Industry Alliance have issued an FAQ with more detail and scenarios. This is also available in the link below.
Of further note, the Aquatic Sport Sector Industry CovidSafe Plan has been approved. For swimming, it aligns to the Swimming Pool & Aquatic Centre Industry COVIDSafe Plan mentioned above.
Swimming Queensland and ASCTA ran information sessions on June 8 and 9. If you were unable to attend these, a recording of this session and copy of the presentation slides can be viewed here:
Understanding that this is a lot of information to digest, if you have any questions after reading the plan and frequently asked questions, please feel free to contact SQ Club Development Officer, Jade Edmistone for further clarifications.